Payroll Administrator

A vacancy has arisen to join Your NRG’s Finance team at their head office in Hartlepool to support the businesses continued success and growth. Your NRG are a wholesale liquid fuel distributor operating out of 23 regional depots. We service a diverse customer base including agricultural, the armed forces, MOD, the emergency services, including Police, Fire and Rescue, Ambulance, councils, domestic homeowners and commercial customers. 

Just as we have transitioned from coal to oil, so we continue to look to the liquid fuels of the future by introducing sustainable and synthetic fuel products into our product portfolio, becoming one of only two Shell GTL Fuel branded distributors in the process. 

Your NRG are a dynamic company with ambition and are looking for a like-minded individual to join the Finance team in our newly renovated office space. This role is for a Payroll Administrator who would confidently be able to administer both the Sage HR system (absence management/company policies/employee life cycle) and monthly payroll (pulling together timesheets, tacho data, commissions, sick notes etc) for over 200 employees. The ideal candidate will have a specialised knowledge and experience producing payroll and should also feel confident dealing with and administering basic internal HR requests with the support of Group HR.

Key Responsibilities

• Payroll Processing: Timely collation of the monthly payroll spreadsheet for all employees to allow for our Group Payroll department to accurately prepare payroll, including but not limited to; starters/leavers, overtime, holidays, average holiday pay, bonuses, deductions, benefits in kind, statutory payments (sick pay, maternity/paternity).
• Deductions: Calculate and apply legal, statutory and contractual entitlements such as; holiday pay, statutory sick pay, bonuses, expenses claims, average overtime payments and any specific allowances.
• Employee Support: Act as first point of contact to support employees with payroll and HR related questions. You will also have accountability for daily actioning of items in two email inboxes.
• Compliance: Ensure full compliance with UK payroll legislation, HMRC regulations, auto-enrolment pension rules, and company policies; stay informed of changes in employment law and implement updates promptly.
• Data Management and Reporting:
• Ensure employee records in Sage HR are maintained and updated, ensuring all personal, contractual, and banking details are current and compliant with GDPR and data protection requirements.
• Manage the full employee lifecycle administration: prepare and process starter/leaver paperwork ensuring right to work etc are completed and documented, draft contracts, P45s/P60s, handle changes to terms & conditions, and produce accurate reference documentation.
• Manage and administer the employee benefits packages and report starters and leavers and process through payroll.
• Assist with basic HR processes including absence monitoring in line with Company Policy, performance review paperwork, training records, and collation of data for audits or reporting.
• Maintain accurate filing and archiving of HR/payroll records and contribute to continuous improvement of HR/payroll processes and documentation.
• Produce regular and ad-hoc reports for management (e.g., payroll costs, headcount, absence trends) using payroll/HR software and Excel.

In addition to the above responsibilities, and to meet the commitments of the company you are expected to perform any other duties for which you are competent or can be trained for as requested by the Directors.

Note: You share with the company the responsibility for suggestions to alter the scope of duties to improve the working situation. This Job Description is intended to be a guide to the general scope of the duties and not a rigid inflexible specification. It will be reviewed.

Demonstrable Competencies

• Proven experience in a payroll administration role.
• Strong working knowledge of UK employment and payroll legislation, HMRC regulations, and data protection (GDPR) requirements, with a commitment to maintaining full compliance.
• Experience using payroll/HR software systems (e.g. Sage HR, Sage Payroll)
• Proficiency in Microsoft Office, particularly Excel (e.g., for data manipulation, pivot tables, lookups and payroll reporting), along with excellent numerical accuracy and attention to detail.
• Previous experience in an administrative or support role dealing with employee queries, maintaining confidential records, and collaborating with managers/teams.
• Good standard of general education, including GCSEs (or equivalent) in Maths and English at Grade 5/B or above.
• Excellent organisational skills, with the ability to prioritise tasks, meet strict deadlines (especially payroll cut-offs), and work methodically in a small, busy team environment.
• Combined HR and payroll experience beneficial, including supporting recruitment administration, absence management, or employee lifecycle processes.
• Familiarity and proven experience with operational payroll (e.g., overtime, allowances, or timesheet processing in industries like logistics, ports, transport, or manufacturing).
• A recognised payroll qualification preferred, such as CIPP (Chartered Institute of Payroll Professionals) Foundation/Intermediate level, AAT, or equivalent.
• Experience in a small-to-medium sized business or head office supporting multiple sites/locations.

What You'll Get:

• £28,000 prorata (30 hours per week)
• Pension & BUPA PMI (after 1 year)
• Death in service cover
• Annual company bonus & awards
• Professional development opportunities
• Supportive, growth-focused team culture